EXAM CELL
Avichi College of Arts and Science
The Examination Cell plays a vital role in ensuring the smooth and transparent conduct of all Internal Assessment Tests, University Examinations, and Practical Examinations. The Cell functions in alignment with the Academic Calendar and University guidelines.
Operational Framework of the Exam Cell
Internal Examination Management
The Exam Cell is responsible for organizing Continuous Internal Assessments (CIA-I, CIA-II, and Model Exams). This includes
KEY RESPONSIBILITIES
- Preparing the time table for Internal Assessment Tests as per the Academic Calendar.
- Collecting question papers along with answer keys (for quantitative subjects).
- Preparing the seating plan, invigilation duty list, and attendance sheets.
- Segregating question papers hall-wise and keeping answer booklets ready before each test.
- Ensuring that marks are uploaded to the ERP portal within 2 days of completion of each
subject test. - Preparing the College Result Analysis within 3 days after the completion of the assessment
tests.
External Examination Coordination
The Examination Cell coordinates all University Theory Examinations in accordance with the
University of Madras guidelines.
KEY RESPONSIBILITIES
- Displaying the University Examination Time Table and preparing day-wise hall strength,
number of halls, and required external, internal, and invigilator staff. - Preparing and displaying hall seating arrangements, and issuing necessary instructions to
students and invigilators. - Preparing seating plans, invigilation duty lists, and attendance sheets for each exam session.
- Maintaining the question paper opening and dispatch register, answer script stock register,
and other exam-related stationery and records. - Forming an Enquiry Committee (minimum 3 members with a senior faculty as Convener) to
investigate malpractice cases and submitting the report to the Principal/Management for further
action. - Collecting answer scripts from invigilators after every session and dispatching answer scripts as
per the schedule sent by University of Madras. - Completing the settlement of examination accounts to the University of Madras.
- The Exam committee also takes utmost care for the students with special needs, as per the
norms prescribed by University of Madras.
Practical Examination
The Examination Cell supports all departments in the smooth conduct of University Practical Examinations.
KEY RESPONSIBILITIES
- Issuing Practical Examination slots to respective departments and collecting necessary
proformas. - Coordinating with departments for the appointment of External Examiners as per University
guidelines. - Ensuring adequate laboratory facilities for the conduct of practical examinations, including equipment
readiness, lab arrangements, and availability of required materials. - Displaying the Practical Examination Time Table and preparing day-wise student strength and
laboratory usage details. - Collecting attendance sheets, answer scripts, mark statements, and claim forms from
departments. - Ensuring Practical Exam mark entry in the IMES University Portal for all practical subjects.
Post Examination Process
Once the examinations are completed, the Exam Cell ensures the systematic collection and submission of answer scripts for valuation by the University of Madras. Additionally, it oversees
- Revaluation Requests: Students can apply for revaluation if they believe their answer scripts need reassessment.
- Grievance Redressal: A transparent system is in place to address student concerns related to exam results.
- Record Maintenance: All examination-related documents are archived systematically for future reference and accountability.
Dr.N.Bhuma
Cheif Superindent
Dr.M.Abdulla
Additional Superintendent
Dr.R.N Kalpana Devi
Assistant to Chief & Enquiry Committee
Dr. S. Renukaa Devi
Member & Enquiry Committee
Dr.T.Sakthivel
Member & Enquiry Committee
Ms.Ramya J
Member
Ms.Priya .K
Clerical Assistant
Mr.Jabasteen J
Clerical Assistant
For any queries related to examinations, students and faculty may contact the Examination Cell during
working hours. @ coeavichi@gmail.com Contact Number: Dr.M.Abdulla – 7558101739
